Senior Finance & Admin Officer – Marie Stopes International Ethiopia (MSIE)

Main Responsibilities

Finance and Accounting

• Record and code centre income, expenditure, and other financial transactions.
• Review payment requests, supporting documents, coding, and authorizations.
• Prepare payment vouchers and cheques and ensure proper documentation.
• Maintain secure custody of cheque books and financial documents.
• Follow up and ensure timely liquidation of staff and travel advances.
• Record stock receipts, transfers, and consumption in ICM and prepare reconciliation reports.
• Review stock counts and investigate stock variances.
• Prepare bank reconciliations and review monthly income against bank deposits.
• Prepare payroll for temporary and contract employees, including applicable deductions.
• Review clinic receipts, invoices, petty cash payments, and other financial documents.
• Maintain organized and accessible financial records.
• Participate in annual physical stock and fixed asset counts.
• Support budget preparation, revision, and monitoring.
• Ensure compliance with MSIE financial policies, procurement procedures, and donor requirements.

Human Resources

• Support implementation of MSIE HR policies and the Ethiopian Labour Code.
• Assist with human resource planning and staffing requirements.
• Follow up staff contract renewals and terminations.
• Prepare and monitor annual leave plans.
• Maintain accurate staff leave and personnel records.
• Support disciplinary processes and HR-related activities.
• Assist with training needs assessments.
• Support administration of staff benefits, allowances, and incentives.
• Prepare periodic HR reports.
• Ensure staff KPI setting and performance appraisal processes are properly implemented.

Procurement and Property Administration

• Manage procurement activities at the centre level.
• Prepare purchase requisitions, specifications, and related procurement documents.
• Lead the MCH Centre procurement committee.
• Ensure value-for-money purchasing and compliance with procurement procedures.
• Manage purchase orders, contracts, supplier performance, and procurement records.
• Prepare and monitor procurement plans and weekly procurement status reports.
• Maintain the fixed asset register and custodian records.
• Record newly received assets and update asset records.
• Coordinate stock replenishment with storekeepers and Centre Managers.
• Support disposal of damaged, obsolete, or expired items.
• Monitor building facilities and recommend maintenance or renovation when required.
• Ensure appropriate safety and security arrangements at MCH Centres.
• Monitor vehicle logbooks, fuel use, servicing, maintenance, and related reports.

Compliance and System Strengthening

• Conduct scheduled and unscheduled visits to MCH Centres to assess compliance.
• Review cash collection, reconciliation, and daily bank deposits.
• Conduct cash counts and verify petty cash balances.
• Review bank and petty cash records for accuracy and compliance.
• Monitor staff advances and ensure timely liquidation.
• Identify control gaps and recommend corrective actions.

Qualifications and Experience

Education:
MA/BA degree in Accounting.

Experience:

• 2–4 years of experience as a Finance Officer or in a relevant finance and administration role.

Required Skills

• Strong accounting and financial management skills.
• Ability to review and investigate financial details.
• Knowledge of donor policies and standards.
• Ability to guide and provide technical support to colleagues.
• Strong attention to detail and persistence.
• Knowledge of procurement, stock, asset, and HR administration.
• Experience with Vision XL, SUN Accounting, and Peachtree is required.
• Good organizational and communication skills.
• Commitment to MSIE's mission and values.
• Pro-choice orientation.

Job Details

📍 Location: Addis Ababa – Gotera MCH
💼 Employment: Full-Time
🏢 Category: Non-Clinical
🎖️ Job Grade: 10
📅 Deadline: August 17, 2026

How to Apply

Interested and qualified candidates should apply by email:

📧 HumanResource@mariestopes.org.et

Please clearly mention the position title and workplace in the email subject line.