Executive Secretary

Key Duties & Responsibilities

• Organize and manage the CEO’s office to maintain a professional and efficient work environment
• Perform receptionist duties courteously and professionally
• Operate and maintain office equipment (printers, copiers, fax machines, etc.)
• Transcribe audiovisual materials, prepare documents, proofread, and manage correspondence
• Classify, codify, and securely maintain files and records
• Receive, sort, and distribute incoming and outgoing communications
• Maintain logbooks for official correspondence
• Manage office supplies and ensure proper utilization
• Coordinate meetings, schedules, travel arrangements, and follow-ups
• Safeguard confidential information with the highest level of discretion
• Support communication with internal teams and external stakeholders
• Prepare reports, letters, presentations, and periodic documentation
• Assist in planning, resource management, and office operations improvement
• Perform other related duties as assigned by the CEO

Competencies

• Strong office organization and administrative management skills
• Excellent written and verbal communication abilities
• Proficiency in basic computer applications
• High level of confidentiality and professionalism
• Strong coordination, documentation, and reporting skills
• Customer- and stakeholder-focused mindset

Minimum Requirements

• Bachelor’s Degree in Secretarial Science, Management, Office Administration, or related fields
• Minimum of 4 years relevant work experience, including 2 years in a senior position