Executive Secretary – Young Men’s Christian Association of Ethiopia (YMCA Ethiopia)

Key Responsibilities

• Manage and maintain the Executive Director’s schedule, appointments, meetings, and travel arrangements.
• Coordinate meetings, conferences, and events, including all necessary logistics.
• Manage email correspondence and prioritize important communications.
• Handle incoming and outgoing correspondence, including emails, letters, and memos.
• Draft, edit, and proofread letters, reports, and other official documents.
• Maintain organized files, records, contact lists, and databases.
• Handle confidential information with a high level of discretion and integrity.
• Arrange flights, accommodation, transportation, and other travel logistics.
• Prepare and reconcile travel and other expense reports for the Executive Director.
• Provide general office support, including office supplies and equipment management.
• Assist other departments with letter drafting, report compilation, documentation, and related administrative tasks.
• Perform other duties assigned by the Executive Director.

Qualifications & Experience

🎓 Education: Bachelor’s degree in Secretarial Science, Office Management, Business Administration, or a related field.

💼 Experience: 2–3 years of progressively responsible experience in executive secretarial or similar administrative roles.

Required Skills & Competencies

• Strong communication and interpersonal skills.
• Good knowledge of office procedures and administrative systems.
• Strong organizational and time-management abilities.
• Ability to coordinate multiple workloads and responsibilities.
• Proactive approach to improving administrative processes and service delivery.
• High level of integrity and confidentiality.
• Ability to work effectively in a multicultural environment.
• Knowledge of NGO operations is an added advantage.

Language Requirements

• Amharic: Fluent, written and spoken.
• English: Fluent, written and spoken.

How to Apply

Interested and qualified female applicants should submit:

• Application letter
• Updated CV/Resume

📧 Email:recruitment@ethioymca.org

⚠️ Important: Applicants must clearly state their minimum non-negotiable monthly salary expectation in the application letter. Applications without this information will not be considered.

📅 Deadline: September 10, 2026