FInance and Administration Officer

Job Summary:

The Finance and Administration Officer is responsible for managing the financial operations and administrative functions of the organization. This role involves maintaining financial records, preparing reports, overseeing budgeting processes, ensuring compliance with financial regulations, and supporting the overall administrative needs of the organization. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively across departments.

Key Responsibilities:

Financial Management:

1. Accounting and Record Keeping:

•      Maintain accurate financial records, including ledgers, journals, and bank statements.

•      Process accounts payable and receivable in a timely manner.

•      Prepare monthly bank reconciliations and ensure proper documentation for all transactions.

2. Budgeting and Forecasting:

•       Assist in the preparation of annual budgets and financial forecasts.

•       Monitor budget performance, analyze variances, and provide recommendations for corrective actions.

3. Financial Reporting:

•     Prepare timely and accurate financial reports for management, including profit and loss statements, balance sheets, and cash flow statements.

•    Assist with the preparation of financial reports for external stakeholders, such as ERCA or regulatory bodies.

4. Audit and Compliance:

•      Support internal and external audit processes by providing necessary documentation and explanations.

•      Ensure compliance with financial policies, procedures, and regulatory requirements.

Administration:

1. Office Management:

•      Oversee daily office operations, ensuring a productive and efficient work environment.

•      Manage office supplies inventory and procurement processes.

2. Human Resources Support:

•      Assist with payroll processing, employee onboarding, and benefits administration.

•      Maintain employee records and ensure compliance with labor laws.

3. Documentation and Reporting:

•      Develop and maintain administrative systems, including filing systems and databases.

•      Prepare reports and presentations as required by management.

4. Communication:

•      Serve as a point of contact for internal and external inquiries related to finance and administration.

•      Facilitate communication between departments to ensure smooth operations.

Qualifications:

• Education: Bachelor’s degree in Finance, Accounting, Business Administration, or related field.

• Experience: Minimum of 2 years’ experience in finance and administration roles; experience in Service industry preferred.

• Skills:

•      Proficient in accounting software (e.g., Peachtree, SAP) and MS Office Suite (Excel, Word, PowerPoint).

•      Strong analytical skills with attention to detail.

•      Excellent organizational and time-management abilities.

•      Strong verbal and written communication skills.

•      Ability to work independently and collaboratively in a team environment.