Key Responsibilities

Grant Management & Compliance

• Review donor agreements, contracts, and amendments.
• Monitor project implementation to ensure compliance with donor and organizational policies.
• Track grant timelines, deliverables, and reporting deadlines.
• Maintain compliance checklists for active projects.

Donor Rules & Policy Compliance

• Guide program and finance teams on donor regulations.
• Ensure activities align with approved proposals, budgets, and work plans.
• Monitor adherence to procurement, finance, and asset management policies.

Reporting & Documentation

• Support preparation of donor reports.
• Review financial reports before submission to donors.
• Maintain organized grant documentation and records.
• Monitor budgets and conduct variance analysis.
• Support internal and external audit processes.

Sub-Grant Management

• Support contract signing with sub-grantees.
• Review partner financial reports and documentation.
• Monitor sub-grant fund utilization.
• Conduct financial spot checks and compliance reviews.
• Provide capacity-building support to partner organizations.

Risk Management & Internal Controls

• Identify compliance risks and recommend corrective actions.
• Conduct internal compliance checks.
• Assist during donor or external audits.

Capacity Building

• Provide training to staff on donor compliance and grant procedures.
• Coordinate with program, finance, HR, and procurement teams.

Additional Responsibilities

• Support grant close-out processes.
• Perform other duties assigned by the Grants & Compliance Manager.

Job Requirements

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, Project Management, or related field.
• Master’s degree is an advantage.

Experience

• 3–5 years experience in grant management, compliance, finance, or project administration.
• Experience with donor-funded projects and compliance requirements.
• Experience in financial reporting, budget monitoring, and grant documentation.
• Experience with sub-grant management and audits is an advantage.

Required Skills

• Strong knowledge of donor compliance and financial controls
• Budget monitoring and financial analysis
• Report writing and documentation
• Analytical and problem-solving ability
• Strong communication and coordination skills
• High integrity and professionalism
• Excellent English communication skills

Technical Skills

• MS Office (Excel, Word, PowerPoint)
• Experience with accounting or financial systems is an advantage

How to Apply

Interested applicants should send:

• Motivation/Cover Letter (max 1 page)
• CV (max 4 pages)
• Copies of education and experience documents

Important:
Combine CV and certificates in one single file.

📧 Email:job@padethiopia.org
🌐 Website:www.padethiopia.org
📞 Phone: 0948 787 677 / 0936 280 820

Subject line: Grants & Compliance Coordinator

Note: Only shortlisted candidates will be contacted.

PAD maintains a zero-tolerance policy for abuse and exploitation and is committed to safeguarding communities.